• Disclaimer Policy
• Saint Paul University Online Privacy Statement
• Saint Paul University and Personal Information

Disclaimer Policy

Context

A growing number of Saint Paul University services and faculties are asking that the Web Coordinating Committee add external links as references on the University website, www.ustpaul.ca.Three regulations have been established in order to better respond to these requests.

Regulations

1. All Web pages displaying external links must carry an official Saint Paul University disclaimer. This disclaimer will be clearly identified (Disclaimer) at the bottom of the Saint Paul University web page.
   
   
2. All links leading to personal sites (blogs, chats etc.) of Saint Paul University professors, administrative staff or students must also be accompanied by an official Saint Paul University disclaimer. This disclaimer will be clearly identified (Disclaimer) at the bottom of the Saint Paul University web page.
   
   
3. The service or faculty Information Provider must submit the disclaimer to be included with the link for approval by the Web Coordinating Committee.

Proposed Disclaimer

The following disclaimer is presented as an example. Services and faculties may suggest an alternative text (cf. regulation 3, above).

Disclaimer
Any references to external links are provided as a courtesy. Saint Paul University is not responsible of the content of the linked materials.

Avis de non-responsabilité
Toutes références à des liens externes vous sont transmis par courtoisie. L’Université Saint-Paul n’est pas responsable du contenu des sites vers lesquels mènent les liens externes.

Definitions:

• External Link: Any link leading to a site other than www.ustpaul.ca, except those approved by the Web Coordinating Committee.
  
  
• Blog: Online personal journal through which one or more bloggers exchange dated, signed and chronological reflections or comments in the form of articles or notes, sometimes accompanied by hyperlinks, images or sounds, and to which readers may respond.
  
  
• External Blog: Professional blog integrated into an organization or company’s internal or external website, published by one or more employees and intended for partners, a specific clientele or all Internet users.

The Disclaimer Policy was approved by the Executive Committee on June 6, 2007.

Saint Paul University Online Privacy Statement

Saint Paul University is committed to protecting your online privacy.

Any personal information that is collected via Saint Paul University’s Web site will be protected.  We will make every effort to only use this information for its intended purpose.

Saint Paul University may use the personal information you provide in order to process and follow up on electronic communications with us.

Saint Paul University will not sell, rent or trade to third parties the personal information you provided online. Furthermore, out of respect for our many alumni, students and benefactors, we never disclose our list to other organizations.

Saint Paul University's Web server receives and records information through the use of cookies¹ from visitor browsers. Other information such as the IP² number of your computer is also recorded.  This information is only used to analyse Web traffic and trends on our site as a whole. It is not used to monitor or identify specific user activity on our Web site.

If you have additional questions or comments regarding your online privacy while visiting Saint Paul University’s Web site please e-mail us at commisuniv@ustpaul.ca .

Saint Paul University and Personal Information

Collection of personal information

In order to offer services to its students, Saint Paul University has to collect some personal information, but we take every reasonable step to protect its confidentiality.

By applying for admission to Saint Paul University or by registering for its programs or courses, the student agrees to the University’s collection of your relevant personal information.

Purpose of collection

The student personal information is needed, among other things, to confirm his identity, assess his eligibility for admission, record his performance in programs and courses, determine his rights to graduate, provide the basis for awards and government funding, enable the student to participate in students services, communicate with the student and help the University manage its academic and financial affairs, etc.

Retention of your personal information

We keep the information only for as long as required by law or to satisfy the purposes for which it was collected.  When the personal information is no longer required, we take the necessary measures required to eliminate it.

Safeguards

The University is committed to maintaining and protecting the confidentiality and privacy of the student personal information.  Only authorized employees whose official duties so require are allowed to use, modify or disclose the information.

Disclosure and consent

In managing its operations, the University may disclose some of the student relevant personal information to various University services and to service providers such as the Alumni Association, Student Association, insurance companies and financial institutions, etc.  We also require these organizations to comply with University policies on personal information and with any other legislation governing personal information.

Except as described above and in similar situations, or if legally obliged to do so, or unless truly exceptional circumstances require, the University does not disclose the personal information to other external individuals or organizations without the concerned person’s prior written consent.

Your rights

The student has the right to withhold some personal information; however, the student might forego some of the services offered to alumni and students of the University.

The student has the right to access his personal information, except for confidential evaluations and confidential letters of reference supplied to the University.

Access

In order to review his personal information, the student must make an appointment with the appropriate authority of the academic unit or service where the information is kept.

Questions, complaints or comments
                           
If you have questions, complaints or comments about the collection, use or disclosure of your personal information at Saint Paul University, please contact the Privacy Commissioner in writing at commisuniv@ustpaul.ca or at:

Privacy Commissioner
Saint Paul University
223 Main Street
Ottawa ON K1S 1C4

Approved by the Administrative Counsel of Saint Paul University at the January 14, 2004 meeting.  (version corrected on March 10, 2005)